Updated Processes for Workday

Part-Time Lecturers - Temporary

Checklist for New Part-Time Lecturers
Faculty Appointment Agreement
Personal Data Form

New part-time lecturers

A part-time lecturer is considered NEW if they have never worked for the UW as a part-time lecturer or they have not worked as a part-time lecturer in the past 12 months. Everything on the checklist is required for the new appointment. 

  1. If brand new to UW in School of Education, Social Work and Criminal Justice, or Nursing and Healthcare Leadership, send the Criminal Conviction History Disclosure Form to Heather via email at hlp3@uw.edu
  2. Email the entire scanned packet as one pdf to Alison and Heather.
  3. Follow the process for hiring or rehiring a new employee into a JM sup org.
  4. Follow the process for adding an academic appointment.
  5. Upload the packet during the hiring business process if new to Workday or in Maintain Worker Documents if not new to Workday.

Returning part-time lecturers/Reappointment or Rehire

A returning part-time lecturer is one that has been employed as a part-time lecturer in your school/program within the past 12 months.

  1. Email the scanned copy of the completed faculty appointment agreement to Heather and Alison.
  2. Follow the process for rehiring – academic personnel if they had previously been terminated or for reappointment if they are continuing.
     

Full-Time Lecturer, temporary (non-competitive)

Checklist for Full-Time Lecturers
Personal Data Form
New Full-Time Lecturers

  1. If brand new to UW in School of Education, Social Work and Criminal Justice, or Nursing and Healthcare Leadership, send the Criminal Conviction History Disclosure Form to Heather via email at hlp3@uw.edu
  2. Email the entire scanned packet as one pdf to Alison and Heather.
  3. Follow the process for hiring a new employee into a JM sup org. 
  4. Follow the process to add an academic appointment.
  5. Upload the packet during the hiring business process if new to Workday or in Maintain Worker Documents if not new to Workday.

Full-Time Lecturer Renewals

After Full-Time Lecturers have been approved for a renewal by the EVCAA, follow the business process for Reappointment.

Competitive recruitments (Professorial, Full-Time Lecturer, Senior Lecturer, Senior Lecturer -  part-time, Part-Time Lecturer)

Checklist for competitively recruited faculty
Personal Data Form

  1. If brand new to UW in School of Education, Social Work and Criminal Justice, or Nursing and Healthcare Leadership, send the Criminal Conviction History Disclosure Form to Heather via email at hlp3@uw.edu
  2. Email the scanned packet as one pdf to Alison and Heather.
  3. Follow the process for creating a position into the correct position management supervisory organization.  Once approved follow the process for hiring academic personnel.
  4. Follow the process to add an academic appointment.
  5. Upload the packet during the hiring business process if new to Workday or in Maintain Worker Documents if not new to Workday.

Affiliate and Clinical Appointments

Checklist for new affiliate and clinical appointments
Personal Data Form

  1. Email the scanned packet as one pdf to Alison and Heather.
  2. Follow the process Create Position - Academic Personnel, select Employee Subtype: Unpaid Academic Affiliate and use Academic Affiliate-Unpaid as the job profile; then Hire and add academic appointment.

Temporary Pay Supplements

TPS requests must be pre-approved by the EVCAA prior to entry into Workday. Please follow instructions here.

Excess Compensation

Excess Compensation requests must be pre-approved by the EVCAA prior to entry into Workday. Please follow instructions here.