2008 Guidelines for UW Tacoma
Chancellor’s Fund for Research and Scholarship

• Download the Chancellor's Fund application
  Please type your responses in the file.
• The Chancellor's Fund for Research & Scholarship is administered by the Office of Academic Affairs. For more information on this fund, contact Shelby Fritz at (253) 692-5754 or sfritz@u.washington.edu.

STATEMENT OF PURPOSE

The Chancellor’s Fund for Research and Scholarship is intended to provide support for research and scholarship projects by students, faculty and staff.

Awards are competitive with applications reviewed by a committee appointed by the Chancellor.  Monies may be used for the following:

• Equipment and supplies to support research and scholarship activities.
• Travel specifically related to the conduct of the project.
• Payments to research participants/subjects.
• The purchase of data and related materials necessary to carry out the project.
• Training necessary to carry out the project.
• Services and fees related to the project (e.g., transcription, rental of gallery display space).
• Salaries for research assistants.

Monies may not be used for:

• Applicant salaries
• Conference travel to present results
• Tuition or course fees

FUND PRIORITIES

Among proposals of similar merit, preference will be given to junior faculty. Faculty are encouraged to include students in their research projects.
 
FUND GUIDELINES

• The maximum award for any single project is $5,000.
• Travel expenses may not exceed $3,500 per person.
• Research Assistant salaries may not exceed $2,500.
• Items purchased such as equipment, data sets, books, software, etc., are the property of the University of Washington, Tacoma and will be placed in the appropriate unit following completion of the funded project.
• Proposals submitted by students must identify a faculty mentor who will offer advice and guidance for their research project. 
• Funds may be requested for materials appearing in manuscripts (e.g., photographs, payment for the preparation of maps or detailed graphics). Monies will not be awarded for indexing or editing charges.
• Reimbursement for funds spent prior to the grant will not be approved.

 AWARD DEADLINES

Application deadline:     February 15, 2008
Applicant notification: April 4, 2008
Funds must be spent by: December 31, 2009
Final report due: December 31, 2009

ELIGIBILITY

All full-time faculty and staff and students that will be enrolled during the 2007-2008 and 2008-2009 academic years are eligible to apply for the Chancellor’s Fund awards. Applicants that have been funded in a given academic year are not eligible to apply again for the following year.

DIRECTOR’S APPROVAL REQUIRED

As award-related activities will often require administrative support, and may require a change in work assignment, each application must be approved by the Director of the applicant’s administrative unit.  For faculty, this will be the faculty member’s Academic Director.  For staff, this will be their immediate supervisor and cognizant Administrative Director. For students, the signature of a faculty sponsor and that faculty member’s director.

IMPORTANT NOTES

• Applicants should be aware that funds are limited and, hence, it is usually not possible to support all requests in any given year. Grant awards cannot be appealed nor can grant award amounts be adjusted after grant letters have been sent to recipients. However, on a case by cases basis, small amounts may be shifted between budgeted categories if approved by the Vice Chancellor for Academic Affairs. Funds may not be shifted to unapproved categories.
• Absolutely no award extensions will be allowed.  Award money that is unspent at the expiration of the award will be returned to the Chancellor’s Fund.
• Award recipients are responsible for tracking expenditures.
• Recipients are personally responsible for any expenditures that exceed the amount of their Chancellor’s Fund award.
• Research proposals that directly relate to the enhancement of teaching should be submitted to the Founders Endowment.
• Applications requesting funding to undertake research should not include requests to present those future findings at conferences.
• Applicants should be aware that travel requests for conference participation are rated higher than conference attendance.

PROPOSAL EVALUATION CRITERIA

Each application will be reviewed for a variety of attributes, including:

• Scholarly merit, creativity, and innovation.
• Feasibility.
• Significance of the project (to the applicant, UWT, and more generally).
• Qualifications of the applicant and potential for success of the project.
• Importance of Chancellor’s Fund monies to accomplishing the project.
• Where applicable, results of prior Chancellor’s Fund for Research and Scholarship Award (e.g., publications, presentations, exhibits, etc.).

BUDGET

Each application must include an itemized budget. Costs must be reasonable in relation to the proposed activities. Note the following budget guidelines:

• Compensation: Salaries for applicants are not allowed. Research assistants and other support persons may receive compensation.
• Ongoing costs, such as periodical subscriptions or continuing salaries, will not be funded.
• If partial support has been obtained from another source, the applicant must submit a budget summary that explains the need for Chancellor’s Fund funding.
• Proposals may be partially or fully funded, based on the availability of funds. If partially funded, a revised budget must be submitted to the Associate Vice Chancellor for Finance and Administration before any funds can be spent.
• Funds must be expended by December 31, 2009. No extensions will be granted.
• Itemize specific expenses for the categories listed below. For detailed information, refer to the Object Codes for Expenditures Web page.
• Associate Vice Chancellor for Finance and Administration must approve all budget revisions after the grant has been awarded.

Hourly Wages
Research assistants and other support persons are normally paid as hourly employees. The hourly wage should be commensurate with the type and complexity of work to be completed. Chancellor’s Fund awards will not fund hourly wages of more than $20 per hour.
For each hourly employee, list:

• Name (if known at the time of application)
• Job title and nature of work to be completed
• Wage rate per hour
• Associated benefits (Check with UWT Finance Office for benefits rates)
• Dates of employment

Contract Personal Services
Describe the nature and extent of services as well as expected dates for the contract.

Other Services
List details of services to be contracted (e.g., long distance, printing, etc.) and give estimated costs for each.

Supplies and Materials
List by major types (e.g., paper, books, etc.), and give estimated costs of each major type. No expenditures for food and beverages are allowed (except those covered by per diem allowances under travel).

Equipment
List all items of equipment and the cost of each item. Technology-related requests (including hardware and software) must be evaluated by the UWT Information Technology department as all purchases are subject to state regulations and will be maintained by this unit. The applicant should note in his or her application that such a review has been conducted. Chancellor’s Fund monies may not be used to purchase equipment for personal use. An equipment purchase will be approved only when such funding provides widespread benefits, is not appropriate for purchase from operating funds, and is not available elsewhere on campus.

University of Washington, Tacoma
Office of Academic Affairs
Room GWP 312
Campus Box 358430 - 1900 Commerce Street - Tacoma, WA 98402-3100
(253) 692-5754 - FAX (253) 692-5643

Last update: 12/7/07 tvn