Cover Letters

It is always important to include a "cover letter" with your resume. A cover letter personalizes you to the contact person for the job and also helps to direct your resume to the right department.

Following are several guidelines to keep in mind when writing a cover letter.

• The cover letter should be tailored to the job, the organization, and to the person to whom you are sending your resume. A cover letter should never be mass produced or duplicated.
• Include how you found out about the position.
• Build a strong connection between yourself and the position for which you are applying. Point out skills, talents, accomplishments, and special training you have which the position requires.
• End your letter with a request for an interview.

Basic Structure

First Paragraph

In your initial paragraph, state the reason for the letter, name the specific position or type of work for which you are applying, and indicate from which resource (Career Development Center, news media, friend, employment service) you learned of the opening.

Second Paragraph

Indicate why you are interested in the position, the company, its products or services- above all, what you can do for the employer. If you are a recent graduate, explain how your academic background makes you a qualified candidate for the position. If you have some practical work experience, point out your specific achievements or unique qualifications. Try not to repeat the same information the reader will find in the resume.

Third Paragraph

In the closing paragraph, indicate your desire for a personal interview and your flexibility as to the time and place. Repeat your phone number in the letter and offer any assistance to help in a speedy response. Finally, close your letter with a statement or question that will encourage a response. For example, state that you will be in the city where the company is located on a certain date and would like to set up an interview. Or, ask if the company will be recruiting in your area, or if it desires additional information or references.

Helpful Hints

• Use complete title and address
• If possible, address it to a particular person by name
• Make the addressee want to read your resume. Be personable and be enthusiastic
• Be brief but specific; your resume contains details
• Top and bottom margins should be equal
• Always sign letters
• If a resume or other enclosure is used, note in letter

Links

200 Letters for Job Hunters

Cover letter examples.

Job Web

Internship database, articles on several topics (including cover letters), job listings and more.

Princeton Review

Articles on negotiating salary, networking, informational interviewing, searching for a job on line, resume and cover letter advice, and internship search.

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